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Strategic Plan Outline
Plan: Admissions and Records Office

Originated by:
I am: Public Viewer

Mission Statement: The mission of the Admissions and Records is to provide a caring, supportive, and professional atmosphere to enhance student confidence and academic success. This is accomplished by providing detail-oriented guidance to students (and faculty) throughout their educational process, from application and registration through graduation.
GOALS
1.  Goal: Maintain staffing and staff development critical for program and student success. (Theme 1)
  OBJECTIVES
  1.1  Objective: Hire an additional staff member, preferably permanent full-time, but at least during our busiest time.

Last changed on 09/01/2011 by Marsha Holford

Status: Completed

    ACTION PLAN  
    1.1.1  Task: Find funding!

Last changed on 09/01/2010 by Janice King

Status: Completed

  1.2  Objective: Review and edit position descriptions of existing positions in Admissions and Student Records to incorporate new duties associated with INtegrate (application staging and posting, help desk messages and email response to questions, transcript batch jobs, assignment of security roles, running routine queries, etc.).

Last changed on 03/06/2013 by Marsha Holford

Status: Completed

    ACTION PLAN  
    1.2.1  Task: Audit each of the positions.

Last changed on 03/06/2013 by Marsha Holford

Status: Completed

2.  Goal: Increase efficiency and effectiveness of the Admission and Records operation. (Theme 1)
  OBJECTIVES
  2.1  Objective: Improve processing time for incoming transcripts

Last changed on 03/06/2013 by Marsha Holford

Status: Due 06 of 2013

    ACTION PLAN  
    2.1.1  Task: Set up system for recording time lag between arrival of transcripts and its articulation.

Last changed on 04/16/2010 by

Status: Completed

    2.1.2  Task: Train the Assistant Registrar in the evaluation of transcripts and the inputting of the articulation into SIS and DARS. Train both Administrative Assistant III's in the articulation of transfer courses into SIS and DARS.

Last changed on 09/01/2011 by Marsha Holford

Status: Completed

    2.1.3  Task: Make a written case for the employment of a 0.5FTE staff position for articulation of transcripts and for added support for the degree audit reports.

Last changed on 03/06/2013 by Marsha Holford

Status: Due 07 of 2014

  2.2  Objective: Increase student use of the GBC website: printing unofficial transcripts, grade reports, registration, updating personal information, accessing forms, etc. (2012-2015)

Last changed on 03/06/2013 by Marsha Holford

Status: Ongoing

    ACTION PLAN  
    2.2.1  Task: Presentation at all orientations (INT 100). This includes providing information on my.gbcnv.edu and how to browse schedules, enroll in classes, access to grades, transfer credits, update biographical information, unofficial transcripts, apply for graduation, and print a degree audit report.

Last changed on 03/06/2013 by Marsha Holford

Status: Completed

    2.2.2  Task: Have student worker available and trained in showing students how to log in, register, etc.

Last changed on 09/09/2010 by Janice King

Status: Completed

    2.2.3  Task: Eliminated

Last changed on 06/03/2010 by Janice King

    2.2.4  Task: Develop and implement a plan, in conjunction with other departments, to disseminate to students information regarding the conversion to the new PeopleSoft system.

Last changed on 03/06/2013 by Marsha Holford

Status: Completed

  2.3  Objective: Work with NSHE iNtegrate Project Office, CCI consultants, and GBC departments, implement Peoplesoft and ensure that GBC’s transition to iNtegrate is accurate, productive, and on schedule

Last changed on 03/06/2013 by Marsha Holford

Status: Completed

    ACTION PLAN  
    2.3.1  Task: Staff members will serve as Module Leads for Admissions (Marsha Holford), Campus Community (Sandy Quijada), and Academic Advising (Janice King) and, as time allows and training continues, other staff will serve on the department team (Lisa Harkness on Academic Advising and Janice King on Admissions and Student Records).

Last changed on 03/06/2013 by Marsha Holford

Status: Completed

    2.3.2  Task: Regularly attend required and suggested meetings on iNtegrate project: to participate, acquire necessary knowledge & training, complete assigned homework and provide weekly status reports to the GBC Project Leads of progress of departmental implementation

Last changed on 03/06/2013 by Marsha Holford

Status: Ongoing

    2.3.3  Task: Provide training documentation and conduct training sessions to other GBC staff for Admissions & Academic Advising.

Last changed on 03/06/2013 by Marsha Holford

Status: Completed

    2.3.4  Task: Provide documentation (Business Process Guides), communications and training on updated policies and procedures as it pertains to Peoplesoft to other department staff, other departments, and GBC campus

Last changed on 03/06/2013 by Marsha Holford

Status: Due 06 of 2013

    2.3.5  Task: Facilitate prioritization of module project activities, manage issue resolution, enter setup and participate in testing of software, develop function requirements for security

Last changed on 03/06/2013 by Marsha Holford

Status: Completed

    2.3.6  Task: Work closely with the institution project lead and CCI consultant for go-live planning activities

Last changed on 11/01/2011 by Marsha Holford

Status: Completed

  2.4  Objective: Implement a process to comply with new Board of Regents policy mandating an audit of 10% of new GBC applicants, requiring the students to provide substantial documentation that they are bona fide Nevada residents, per Board of Regents criteria.

Last changed on 03/06/2013 by Marsha Holford

Status: Completed

    ACTION PLAN (None on file)  
  2.5  Objective: Admissions and Student Records will work with SIS Operations in establishing an academic calendar to run processes to coordinate with deadlines of Financial Aid, Student Financials, and Institutional Research modules.

Last changed on 11/01/2011 by Marsha Holford

Status: Completed

    ACTION PLAN (None on file)  
3.  Goal: Obtain physical resources essential for program and student success. (Theme 1)
  OBJECTIVES
  3.1  Objective: Obtain more office space and use available space more efficiently.

Last changed on 08/03/2010 by Cliff Ferry

Status: Due 07 of 2015

    ACTION PLAN  
    3.1.1  Task: Reclaim office space behind Admissions & Records when no longer needed for iNtegrate. Or find alternate storage/testing space in Berg Hall.

Last changed on 11/25/2009 by Janice King

Status: Completed

    3.1.2  Task: Eliminated

Last changed on 03/06/2013 by Marsha Holford

    3.1.3  Task: Develop plan for an addition to Berg Hall when our financial situation drastically changes.

Status: Due 07 of 2015

  3.2  Objective: Obtain equipment to enhance student success, along with confidence in navigating the new PeopleSoft processes. This will include department efficiency as students learn to do more on-line and also make it easier for students testing in the back room of Admissions & Records.

Last changed on 09/01/2011 by Marsha Holford

Status: Completed

    ACTION PLAN  
    3.2.1  Task: Submit Equipment Request Form

Last changed on 02/08/2011 by Janice King

Status: Completed

    3.2.2  Task: Determine placement of and software needed for each computer.

Last changed on 09/01/2011 by Marsha Holford

Status: Completed





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