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The Family Educational Rights and Privacy Act (FERPA)

The Family Educational Rights and Privacy Act of 1974 (FERPA), was designated to protect the privacy of educational records and to provide guidelines for the correction of inaccurate or misleading data through informal and formal hearings. This does not, however, include challenging the fairness of a grade. The law also provides the student with the right to inspect and review all information in his/her educational record.FERPA graphic

Great Basin College does not generally release information to parents of students without prior written consent of the student.

Directory Information

Under the provisions of FERPA, institutions may disclose, without consent, directory information to individuals upon request for enrolled and former students of the institution only. Directory information is defined in the Act as information contained in an education record of a current or former student which would not generally be considered harmful or an invasion of privacy if disclosed.

By Nevada Revised Statues NRS 396.535, “If the student does not return the form indicating that his or her personally identifiable information must not be released or disclosed, then it is probable that the information will be released or disclosed.”

The Nevada System of Higher Education designates the following as directory information for students: name; participation in officially recognized activities and sports; address; telephone number; weight and height of members of athletic teams; email address; degrees, honors, and awards received; major field of study; college; dates of attendance; dates of graduation; undergraduate or graduate status; most recent educational agency or institution attended; and enrollment status (full-time or part-time).

You may request that GBC not release directory information about you for commercial and/or non-commercial purposes, by completing the Directory Opt-Out Form* and submitting it per instructions on the form. The Academic Calendar published each term announces the deadline for form submission. By Nevada Revised Statutes, NRS 396.535: if the student does not return the form indicting that his or her personally identifiable information must not be released or disclosed, then it is probable that the information will be released.

Retention and Disposition of Student Records

The following records are retained permanently:

  • Student Permanent Academic Record (transcript)
  • High School Equivalency (HSE) Test Scores

The following records are retained until five years after the last date of attendance:

  • Transcripts from previously attended institutions
  • Military service documents
  • Final graduation degree audit

The following records are retained for five years and then destroyed:

  • Correspondence
  • Refund exceptions
  • Registration source documents

The following records are retained for one year and then destroyed:

  • Transcript requests
  • Enrollment verifications

Retention of Student Disciplinary Records: Records of disciplinary actions which result in a disciplinary sanction, are defined in Title 2, Nevada System of Higher Education Code, Chapter 10, Rules of Conduct and Procedures for Students of the Nevada System of Higher Education. Records of Disciplinary Action which result in a disciplinary sanction (Section 10.2.1) are retained by institutional policy for a period of six (6) years from the date of the most recent disciplinary action unless pursuant to a written request, an official order to expunge a specific disciplinary record is issued by the president or designee (Section 10.4.8). This would include removing from the student’s transcript, if applicable. The complete chapter is on page 226.

For More Information Contact

Lynn Mahlberg
Vice President of Student Services/Title IX Coordinator
GBC- Elko
775-753-2282
lynn.mahlberg@gbcnv.edu

Why Great Basin College

Great Basin College wants to be your choice for higher education. GBC offers associate and baccalaureate level instruction in career and technical education and academic areas. About 3,800 students are enrolled online from across the country and on campuses and centers across 86,500 square miles, two time zones, and six of Nevada’s largest counties. We border Arizona, Oregon, Idaho, Utah, and California. We are GBC!

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