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Student Rights and Responsibilities
Student Records graphic

The Family Educational Rights and Privacy Act (FERPA):

The Family Educational Rights and Privacy Act of 1974 (FERPA) was designated to protect the privacy of educational records and to provide guidelines for the correction of inaccurate or misleading data through informal and formal hearings. This does not, however, include challenging the fairness of a grade. The law also provides the student with the right to inspect and review all information in his/her educational record.FERPA graphic

Great Basin College does not generally release information to parents of students without prior written consent of the student.

Under the provisions of FERPA, institutions may disclose, without consent, "directory information" to individuals upon request. At GBC, directory information is defined as name, address, dates of attendance, full-time/part-time status, degree awarded, major declared, and date of graduation.

You may request that GBC not release directory information about you for commercial and/or non-commercial purposes, by completing the Directory Opt-Out Form* and submitting it per instructions on the form. The Academic Calendar published each term announces the deadline for form submission.

Retention and Disposition of Student Records:

The following records are retained permanently:

  • Student Permanent Academic Record (transcript)
  • General Educational Development (GED) Test Scores

The following records are retained until five years after the last date of attendance:

  • Application for Admission
  • Transcripts from previously attended institutions
  • Military service documents

The following records are retained for five years and then destroyed:

  • Final grade sheets
  • Special examinations
  • Correspondence
  • Refund exceptions

The following records are retained for one year and then destroyed:

  • Admission files of students who do not register
  • Transcript requests
  • Enrollment certifications
  • Registration source documents


Great Basin College - 1500 College Parkway - Elko, Nevada 89801 - 775.738.8493
A member institution of the Nevada System of Higher Education
Accredited by the Northwest Commission on Colleges and Universities
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