Retention and Disposition of Student Records

Retention and Disposition of Student Records

 

The following records are retained permanently:

• Student permanent academic record (transcript)
• Transcripts from previously attended institutions
• High School Equivalency (HSE) test scores

The following records are retained until five years after the last date of attendance:

• Military service documents
• Final graduation degree audit

The following records are retained for five years and then destroyed:

• Correspondence
• Refund exceptions
• Registration source documents

The following records are retained for one year and then destroyed:

• Transcript requests
• Enrollment verifications

Retention of Student Disciplinary Records:

Records of disciplinary actions which result in a disciplinary sanction, are defined in Title 2, Nevada System of Higher Education Code, Chapter 10, Rules of Conduct and Procedures for Students of the Nevada System of Higher Education(page 3). Records of disciplinary action which result in a disciplinary sanction (Section 10.2.1) are retained by institutional policy for a period of six (6) years from the date of the most recent disciplinary action unless pursuant to a written request, an official order to expunge a specific disciplinary record is issued by the President or designee (Section 10.4.8page 11). This would include removal from the student’s transcript, if applicable.