October 18, 2002

MEMBERS PRESENT: G. Avent, R. Byram, P. Collins, J. Cox, F. Daniels, K. Dannehl, C. Eikenberry, H. Estes, W. Fisk, E. Henderson, B. Hofland, C. Hyslop, L. Hyslop, D. Jones, P. Josey, R. Kampf, N. Kelly, J. Kempster, J. King, J. Larson, M. LaSalle, J. Licht, C. McMullen, B. Murphy, S. Neilsen, E. Nickel, L. Owens, M. Ports, M. Puccinelli, C. Pyatt, J. Rice, S. Rombough, J. Rosenthal, R. Schaffner, J. Shaw, J. Shrock, G. Skivington, G. Smith, Ju. Smith, L. Smith, P. Smith, T. Staley, S. Sweetwater, G. Tenney, L. Uhlenkott, P. Warren, J. Williams

  1. ATTENDANCE: Silent roll was taken. Chair Pete Bagley declared a quorum present.
  2. CALL TO ORDER: The meeting was called to order at 1:18 p.m.
  3. WELCOME AND INTRODUCTIONS : Chair Pete Bagley welcomed everyone to Senate.
  4. APPROVAL OF MINUTES: The minutes of the September 20, 2002, meeting were unanimously approved.
    1. Board of Regents -
      1. A nepotism policy was approved. A copy is available upon request.
      2. The BoR will no longer vote on the hiring of institutional vice presidents. Hires are now at the discretion of the institutional president.
      3. GBC student housing buildings were named. The old nursing home on Walnut is Beth Griswold Hall; the units on College Parkway are Newmont Hall and Placer Dome/Cortez Hall; the married student housing on Walnut Street is Theodore Laibly Hall.
      4. The capital construction list was distributed; GBC's electrical instruction building is number five. This outlook is good, but a lot depends on state budget issues.
      5. Regent's Award nominations are being accepted. The three categories are researcher, creativity and teaching. Nominations are due by December 2.
    2. Senate Chairs -
      1. GBC's Institutional Bylaws are under review although no institutional bylaws hold legal standing. UNLV incorporated key elements of their institutional bylaws into the UCCSN Code which may not be the most desirable. Perhaps having faculty contracts referenced to the institutional bylaws will give credence.
      2. Compensation for Department Chairs is being worked through John Rice who heads the GBC Department Chair Committee. Comparison with other institutions show GBC lagging.
      3. NV State College at Henderson has a Senate representative. The institution still has no workload policy in existence; the formation of which should be watched closely by GBC as it relates to our four-year programs.
    1. Academic Standards - Written report.
      1. An advanced placement policy is in construction and should be brought Senate at the next scheduled meeting.
      2. Nicole Hunter George and James Leebsack (spelling questionable) were approved for non-traditional credit.
      3. The committee discussed the policy implementation regarding students enrolled concurrently in two or more courses. The proposed wording was found inappropriate to meet all scheduling questions and allowances. The committee will revise the statement according to recommendations and bring the policy back to Senate.
      4. The committee recommended that courses be offered on Mondays, Wednesdays, and Fridays at one hour intervals before noon to maximize the use of facilities. Senate asked the committee to look at alternative scheduling suggestions including the offering of Friday courses. Senate was reminded that BoR does not see faculty schedule preferences as a priority, but the maximum use of facilities. IAV course time blocks add difficulty with the possibility of concurrently held classes and the ability of the outlying centers to receive those classes. Chair Bagley has usage data which will be forwarded to the committee. This item was tabled for further discussion.
      5. The final exam schedule implemented for the fall 2002 semester was approved (one opposed) for the spring 2003 semester. Friday conflicts will be handled on a case by case basis by the instructor.
    2. Curriculum and Articulation - Written report; unanimously approved.
    3. Distance Education - Written report. The Intellectual Property Rights policy was approved (one opposed) with the following revisions and clarifications. Dr. Killpatrick has accepted the policy and will move forward with BoR action upon Senate approval.
      1. Remove specific references to a specific media.
      2. "Contract for Hire" be placed at the signature statement.
      3. The discussion of control of classes is an issue that should be discussed among the Senate as a whole and not Distance Education since it affects all courses. The committee will concentrate on compensation, workload and quality.
    4. Faculty and Administrative Evaluations - Written report; information only. The committee is concentrating on re-organizing the evaluation process for tenure-track, tenured and non-teaching faculty per Senate specifications. Non-teaching faculty are working through Vice President Diekhans on an evaluation process based upon the Hay Group Study procedure; the committee will research this effort.
    5. General Education - Written report; approved.
      1. GIS 103 was approved for general education certification. ART 103 was denied due to committee policy which states that only two courses per prefix would be submitted for General Education; this is the third art course. The course will be considered under another prefix.
      2. General Education course assessment will begin in the near future. This is a two-part process with the assessment process clearly defined and outlined. Part I: Course requirements will be evaluated to make assure that they continue to meet general education requirements; the committee will begin with English and communications. Part II: A program review requires a sample of general education curriculum to determine if the communications skills/objectives are being met. The process will be brought before Senate for approval before implementation. The committee recommends half-time clerical support, summer compensation, and release time for spring 2003 to support the assessment process.
      3. The general education grid is under modification to present a clearer message and understanding. The new grid will incorporate the AGS degree. The new grid will not need to come before Senate for approval as no program changes are being made; revisions are for clarification only.
    6. Personnel - Oral report; information only.
      1. The committee will retain the duty of reviewing the tenure files as a committee with recommendations to Administration.
      2. The committee is requesting information in regards to an institutional grievance policy. The policy for employee grievances may be found the UCCSN Code, Title 2, Chapter 5.7 and Chapter 6; the GBC Bylaws, Section 11; and Ex. 20 (KJV). Upon hire, it is standard procedure that employees receive at least a handbook of policies and procedures which govern them - this is practice for both private and government agencies. GBC is not consistent in this matter.
    7. Student Relations - Written report. The committee requested approval of a college wellness center. Certain wording with regards to assessment and issues regarding liability need to be seriously considered. The Senate unanimously approved the concept of a Student Wellness Center with strong cautionary proceeding regarding the parameters of services which can be legally provided.
    1. Lead Faculty Responsibilities - An outline of the position responsibilities for the four-year program lead faculty was distributed. The document is based on the position description of department chairs. The description was unanimously approved by Senate. The document will be forwarded to the Vice President for Academic Affairs.
    2. Bachelor of Applied Science - Nineteen applications were considered. Fifteen were approved. Three are pending approval following degree receipt in December. One application was denied. Total program enrollment is 117.
    3. Bachelor of Arts in Integrative and Professional Studies - Oral report given; information only. The program progress report was submitted to NASC on October 16.
  8. DEPARTMENT CHAIRS: A written report was submitted.
    1. The duties of department chairs will be reviewed further.
    2. The process for the Spring 2003 course submissions was found to be practical and will be implemented for the fall semester. The deadline for fall 2003 course submissions will be February 28 with a printed form available April 15. Registration should begin on April 28 with a registration week promoted between April 28 - May 2. The tabloid will be unavailable at that time; however, xerox copies and an online copy will be available. Departments should be able to begin entering SIS data in a couple of weeks.
    3. Spring 2003 registration week will be held November 18 - 20, 2003. This will replace the scheduled "Advisement Day."
    4. Janie Moore outlined a proposal for classified staff to administer evaluations for part-time faculty. The move is an attempt to make the evaluation process more efficient and complete. A similar process may be considered for full-time faculty and will be discussed at a later meeting. The problem seems to be with specific departments and not the college as a whole.
      1. The decision on the process neglected to include the Senate part-time representatives should be taken into consideration. This issue was not brought up at the part-time faculty orientation. Part-time faculty are hired on the basis of their competency; if there was a problem, the individual part-time faculty member should have been addressed before the proposed process was implemented.
      2. This process is being discussed to allow for more confidentiality. If confidentiality is the primary concern, not faculty competency, then the college should look at an alternative process with the use of an outside management firm.
      3. The process is not completely effective, as there have been courses which have ended with no support staff arriving to complete the evaluation packets.
  9. OLD BUSINESS: No old business was brought forward.
    1. Bylaw Changes - In an effort to address the question of Senate membership, Senate Secretary Frank Daniels presented a rough document for consideration. The document is for review only to begin the process of defining. The UCCSN Code clearly defines faculty in Subsection 1.4.5. The revision for specific GBC Senate membership can be addressed in through the GBC Bylaws, Article III. The purpose is to give Senate control of membership without having to amend the Senate Bylaws and GBC Bylaws on a continual basis. Container/designations for non-teaching faculty were formulated at the first Senate meeting of the academic year and Senate has control over the definition of these containers. Using this system, individuals can be moved without having to address continual professional title changes. Senate meetings are open meetings and attendance cannot be controlled; this definition affects voting power only. Faculty are asked to review the proposed structure and either suggest modifications or alternative models. Secretary Daniels was thanked for his efforts.
    1. The Speech and Theatre department will be presenting "The Seagull" adapted by Tom Stoppard in the GBC Theatre on October 18 - 20. Tickets are $8 general admission; $5 for students.
    2. Upward Bound Program - The grant requires letter of commitment from college community that they will support the program through active participation with the students coming on to campus. Faculty are asked to contact Jeannie Rosenthal with regards to letters and/or participation outlines.
    3. UNLV has stopped publishing their tabloid. The courses are available online.
  12. ADJOURNMENT: The meeting was adjourned at 3:28 p.m. The Senate will convene on November 15 at 1:15 p.m. in McMullen Hall, room 103.